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PRIVACY POLICY AND PERSONAL INFORMATION PROTECTION  

1. Commitment to Privacy

We are committed to protecting your privacy and complying with applicable laws regarding the protection of personal information. This policy outlines our practices regarding the collection, use, processing, disclosure and retention of your personal information. It also encompasses the measures we take to ensure the security of this information. In this policy, when we refer to "we," "our," "us," or "IN-RGY," it pertains to the entities of "In-RGY group," including our affiliated entities located in the United States, Mexico, and Spain, offering I.T. services and consulting in the field of human resources. 

If you have any questions or concerns, please do not hesitate to contact our Chief Privacy Officer at the following address: 

Privacy Officer 
privacy@in-rgy.com 
390 Le Moyne  Street 
Montreal (Quebec)  H2Y 1Y3 Canada   
Tel. : +1 514 906-7767

2. Personal Information

In this policy, the term "personal information" refers to any information that can identify you, either directly or indirectly, including but not limited to: 

  • Identity information, such as a first or last name; 

  • Contact details, such as a name, address, email address, username, and phone number; 

  • Information like job title, employer's name, photos, and video or audio content; 

  • Marketing and communication preference information, as well as related information like dietary preferences, comments, and responses to surveys; 

  • Billing and financial information, such as billing address, banking account information, or payment data; 

  • Service-related information, like details about services we have provided to you; 

  • Recruitment-related information, such as a curriculum vitae, education and professional background information, details about professional affiliations, and other relevant information for potential recruitment by IN-RGY; and 

  • Information about website usage and other technical information, like details about visits to our website, your interaction with our online content, IP addresses, or information collected through cookies and other tracking technologies. 

This also includes information that, while not personal, becomes personal information when associated with other information that allows your identification. The definition of personal information may vary from one jurisdiction to another and, as such, it may be protected differently by applicable privacy laws. 

3. Collection and Processing of Personal Information 

This policy applies to all personal information we collect and process during any interaction you may have with us. This includes your visits to our IN-RGY website, as well as your interactions on third-party social media platforms such as LinkedIn and Facebook. It also covers marketing data, your communications with us, your job application submissions, and your sign-ups to receive information about IN-RGY. We also process various types of personal information to provide our services and products to our clients and partners. These clients or partners are also legally obligated to protect your data through strict protective measures. If you have questions regarding the collection and processing of your personal information by any of our business partners, please contact them directly or consult their privacy policy.

4. Consent

By providing your personal information to IN-RGY, you expressly consent to the collection, use as indicated at the time of collection of your personal information, disclosure, and retention of this information in accordance with this policy. You have the right to withdraw this consent at any time by contacting us at privacy@in-rgy.com. However, please note that this may affect our ability to provide you with certain products or services. 

5. Sharing of Personal Information

To the extent that IN-RGY discloses personal information to service providers, including but not limited to cloud providers, subcontractors, etc., they will only use this information for the purpose of performing their mandate or contract. IN-RGY will take appropriate measures to ensure that personal information is only used by service providers for specific purposes to deliver services and will not be retained after a reasonable period following the expiry of their mandate or contract, subject to applicable legal requirements.

6. Security of Personal Information 

We comply with applicable legal requirements to protect information submitted to us, both at the time of transmission and once we have received it. We implement appropriate physical, technical, and organizational security measures to protect your personal information against unauthorized access, loss, theft, disclosure, copying, use, or modification. We have taken steps to ensure that only members of our staff who need to know or whose functions reasonably require processing of this information have access to your personal information. 

7. Retention and Hosting of Personal Information 

We will only retain personal information for the duration necessary for the purposes outlined in this policy in compliance with applicable legal requirements. As a company operating in multiple jurisdictions, we host your personal information in our data centers as well as in our cloud environments, located in Canada, as long as it is necessary to achieve the purpose for which it was collected. 

In the event of a change of ownership, sale, merger, liquidation, reorganization, acquisition of IN-RGY, in whole or in part, or in the event of other business transactions or bankruptcy, your personal information may be transferred as part of the transaction. 

8. Your rights

You have rights regarding your personal information, which may vary depending on your place of residence. These rights generally include access to your personal information, its correction, as well as the withdrawal of your consent. Our Privacy Officer is available to answer your questions and assist you in exercising these rights. 

9. Policy Review

We reserve the right to make changes to this policy to reflect our latest privacy protection practices or changes in applicable laws. 

Last Updated: September 22, 2023